Planning an event can be really exciting, but it can also feel overwhelming, especially if it’s your first time. At Tauranga Racecourse Event Centre, we believe every event should be as stress-free as possible, from the initial conversation to the moment your guests leave.
To help you through the process, we’ve created a step-by-step guide on how to plan your event with us. Whether you’re hosting a wedding, corporate event, or milestone celebration, we’re here to make sure everything runs smoothly.
Step 1: Choose Your Date and Book the Venue
The first step to bringing your event to life is securing your venue. Tauranga Racecourse Event Centre offers a variety of spaces perfect for any occasion, from large-scale gatherings to intimate celebrations. Let us know if you’ve got an ideal date/s in mind and we can advise which of our rooms and spaces might be available.
Once you have a date in mind and we’ve determined availability, we’d love to invite you for a tour of our venue and to further discuss your event needs. Our team can assist you with which of our versatile spaces is best suited for your event if you’re trying to narrow it down!
Step 2: Establish Your Event Budget
Before diving into the details, it’s essential to set a realistic budget. We will work with you to maximise your budget and ensure your event is everything you’ve envisioned. Consider your needs—venue hire, catering, décor, entertainment—and factor in each element. Knowing your budget early on helps us guide you to the right options.
Step 3: Secure Suppliers
Next, it’s time to secure the suppliers who’ll help bring your event to life! You can start with our wonderful catering team, Food 101, who have a range of menus and options to choose from – or have a chat about a bespoke offering.
You’ll also need to consider theming, photographers and entertainment (if you require such things for your event). If you’re unsure where to start, don’t worry, our team has great connections with talented vendors in Tauranga who can provide everything you need. Just let us know what you're looking for, and we’ll be happy to make suggestions.
Step 4: Finalise Your Event Schedule and Timeline
Once all the details are in place, it's time to put together an event schedule and timeline. Work with our team to plan out the flow of your event, from guest arrivals to speeches, meals, entertainment, and more. We’ll help ensure there’s enough time for everything, without feeling rushed or disorganised.
Be sure to include time for setting up and breaking down the event, especially if you have décor or activities that require additional preparation.
Step 5: Review Everything One Last Time
As your event day approaches, it’s time to review everything and ensure nothing has been overlooked. Double-check supplier details, confirm times, and ensure all the logistics are in place.
We’ll meet with you closer to your event date to finalise all details and provide a walk-through of the venue. This allows you to visualise your event, make any last-minute adjustments, and feel confident everything will go according to plan.
Step 6: Enjoy!
Event day is finally here. With all the planning and preparation done, it’s time for you to enjoy your event. On the day, our dedicated team will be on hand to ensure everything runs seamlessly.
We want you to focus on enjoying your event and creating memories with your guests – no matter the occasion!
Ready to Start Planning?
At Tauranga Racecourse Event Centre, we believe in making your event planning experience as easy and enjoyable as possible. Whether you’re planning your dream wedding, a corporate event, or a family celebration, our venue is here to provide the perfect setting for your occasion.